The latest breed of web and email hosting includes back office applications such as your corporate bulletin or forum, web-based meeting/chat room, calendar sharing with webSMS reminder, online storage with secure file management, and Internet scheduled backup service. These are services that you normally need to pay separately to use on your domain; now, however, they are all available within the latest breed of web and email hosting.
The user basically will login through a login page which is linked from your company homepage. Once the user login, he or she will have access to the web mail and all these applications, depending on whether the admin of the back office has put them in the group with access rights granted. For example, the topics on the bulletin board are accessible by different groups based on the access rights given by the admin. There could be a financial forum which can only be accessed by the people under the group of say ‘Financial’. Other groups like ‘Sales’ or ‘Marketing’ might not be granted the access to the financial forum.
The admin also has the right to create or delete as many users as required besides granting the access rights to different groups and assigning the disk space for each user. With the owner of the business being the admin, he or she can easily add or remove a user to or off the company portal and control the access rights of the staff for the company’s applications and information.
The access control is particularly useful when it comes to the online storage and the secure file management system as it only allows groups with required access rights to see certain folders, read the content or change the files within the folder. The user can also save attachment from the webmail to the online storage. The online storage is accessible from anywhere with Internet access via a web browser. It also makes file sharing so much easier within the company or with customers and vendors, especially when the size of the file is huge, or the number of files to share is big.
Along with the online storage is the Internet backup service, which is essential to your personal or office data protection and disaster recovery. Data loss has always been one of the most critical factors that affect business continuity, and therefore data protection should not be taken lightly.